DOCUMENT TRANSLATION SERVICES

 

 

 

Translation services of high quality by language translators at excellent prices. We offer you effective and fast translation services for companies that know that quality equals success. We offer you language solutions specialized in English to Spanish and vice versa legal translations.

 

We are also trained and experienced in simultaneous and consecutive interpreting.   When doing business or buying a property, you need to fully understand all the steps involved.  Hire the services of an official interpreter acquainted with legal and financial terminology.

Our fees for document translations are calculated by number of pages to be translated and the same could vary depending on the complexity of the document (pages containing tables, graphics and similar will always carry and additional cost).

 

The fees as a Language Interpreter can be calculated per hour or per days, as agreed.

 

 

     

 

 

AUTHENTICATION OF FOREIGN DOCUMENTS FOR USE IN
 

PANAMA AND PANAMANIAN DOCUMENTS FOR USE

 ABROAD

 

 

Documents issued in one country which need to be used in another country must be "authenticate" or "legalized" before they can be recognized as valid in the foreign country. This is a process in which various seals are placed on the document.  Such documents range from powers of attorney, affidavits, birth, death and marriages records, incorporation papers, deeds, patent applications, home studies and other legal papers.  The number and type of authentication certificates one needs to obtain depend on the nature of the document and whether or not the foreign country is a party to the multilateral treaty on "legalization" of documents, the Hague Legalization Convention Procedure.

 

Panama and the following countries are parties to the Hague Convention Abolishing the Requirement of Legalization for Foreign Public Documents.  The convention abolishes the requirement of diplomatic and consular legalization for public documents originating in one Convention country and intended for use in another.

 

 

APOSTILLE AND AUTHENTICATION OF DOCUMENTS FOR CANADIAN CLIENTS

When authenticating your documents in Canada to be used in Panama, you must know that:

 

Notaries in Canada do not apostille documents.  The Canadian equivalent to the apostille is to have the notarized document authenticated by the government, and then legalized by the foreign embassy.

 

Authentication involves a government body (either the federal Department of Foreign Affairs or the Ontario government’s Management Board Secretariat) certifying that the seal and signature appearing on a notarized document is that of an authentic notary public in good standing.

 

Legalization involves the foreign embassy certifying a notarized document for use in the foreign country.  Embassies will usually require the documents first be authenticated by the Department of Foreign Affairs.

 

Below the Panamanian Consulates where you can go to have your document  authenticated to be used in Panama.

 

Consulado General
881 St. Clair Avenue West
Segundo Piso
Toronto, Ontario M6C 1C4
Tel.: (416) 651-2350
Fax: (416) 651-3141

Montreal:
Consulado de Panamá en Montreal
1425 boul. René Lévesque Oeste - oficina 504 Montreal, Quebec H3G 1T7
Tel.: 514-874-1929
Fax: 514-874-1947

Embassy in Ottawa

Panama - Diplomatic Missions
Embassy of the Republic of Panama
130 Albert Street Suite 300, Ottawa, Ontario, Canada, K1P 5G4 Telephone (613) 236-7177/ 851-9168 (24h) Fax (613) 236-5775

 

 

APOSTILLE AND AUTHENTICATION OF DOCUMENTS FOR U.S. CLIENTS

 

For U.S. public documents to be valid in Panama, one should obtain an apostille (a special kind of certificate) from either (1) the U.S. Department of State, in the case of documents issued by U.S. federal agencies; (2) clerks and deputy clerks of U.S. Federal Courts for U.S. federal court document; or (3) from the secretary of state, or other authority for documents issued by authorities and notaries public in the state or other jurisdiction.  Under the Hague convention, neither Panamanian consular certification, nor any other authentication other than the apostille from one of the three sources listed above, depending upon the authority which issued the document, is required for a U.S. document to be used before a Panamanian Civil authority. 

Panamanian documents to be valid in the United States, should obtain an apostille (Apostilla in Spanish) from the Ministry of Foreign Affairs of Panama.

DOCUMENTS WHICH MAY OBTAIN AN APOSTILLE

 

For the purposes of the Hague Convention, public document include:

(a) documents emanating from a court, (b) documents issued by an administrative authority (such as civil records, for example, birth and marriage records), and (c) documents executed before a notary.  Such documents issued in the United States certified by a convention certificate with an apostille are entitled to recognition in any convention country without any further authentication.

 

OBTAINING THE APOSTILLE FROM THE U.S. AUTHORITY

 

For documents issued by a U.S. Federal agency:

 

U.S. Department of State Authentication Office:  The office is located at 518 23rd St., N.W., Washington, D.C. 20520, tel: (202) 647-5002.  There is  fee of $5.00 for each authentication, payable to the Department of State.  For additional information, call the Federal Information Center: 1-800-688-9889, and choose option 6 after you press 1 for touch tone phones.  Walk-in service is available from the Authentications Office from 7:30 a.m. to 11:00 a.m. Monday-Friday, except holidays.  Walk-in service is limited to 15 documents per person per day (documents can be multiple pages).  Processing time for authentication requests sent by mail is 5 working days or less.

 

For documents issued by U.S. Federal Courts

 

Documents issued under the seal of a federal court should be sent to Justice Management Division, Security Program Staff, Physical Security Office, 9th and Pennsylvania Avenue, Room 6531, Washington, D.C. 20530, tel: (202) 514-2314 or 514-4667

 

For documents issued by U.S. states, counties and municipalities

 

State documents such as documents originating with a state court or agency (birth, death, marriage, etc.) must be authenticated by the appropriate office in the state Secretary of State's office (listed below).

 

For documents sealed  by a notary public in the U.S.:

 

The procedure for authenticating documents executed before a notary public such as affidavits or acknowledgments varies from state to state.  It is advisable to contact the state authentication authority listed below to learn what steps are necessary between the notary's seal and the state Secretary of State's seal.  In some states, this requires contacting the clerk of the court of the county where the notary is licensed, and obtaining an authentication of the Notary's seal.  The state Secretary of State's office can then authenticate the seal of the clerk of the county court.

 

U.S. STATE AND TERRITORIAL AUTHENTICATION AUTHORITIES

State Authentication Authorities

Find below the places where you can go to have your document apostilled or authenticated.

Alabama

Office of the Secretary of State
Authentication Section
State Capitol, Room E-204
600 Dexter Ave.
Montgomery, AL 36104
tel. 334-242-7210
http://www.sos.state.al.us/authenticate/index.htm
Fee: $5.00
Designated authority: Secretary of State

Alaska

Notary Administrator
Office of the Lieutenant Governor
P.O. Box 110015
Juneau, AK 99811-0015
tel. 907-465-3509
http://www.gov.state.ak.us/ltgov/notary/authentications.htm
Fee: $2.00
Designated authority: Lieutenant Governor; Attorney General; Clerk of the Supreme Court

Arizona

Office of the Secretary of State
Business Services Division, Notary Section
1700 W. Washington 7th Floor
Phoenix, AZ 85007-2888
tel.602-542-4086/ 602-542-4758
http://www.sosaz.com/notary
Fee: $3.00
Designated authority: Secretary of State; Assistant Secretary of State

Arkansas

Office of Secretary of State
Corporations Division
State Capitol
Little Rock, AR 72201-1094
tel. 501-682-3409
http://www.sosweb.state.ar.us/business.html
Fee: $10.00
Designated authority: Secretary of State; Chief Deputy Secreatry of State.

California

Office of the Secretary of State
Business Programs Division,
Notary Public Section
P.O. Box 942877
Sacramento, CA 94277-0001
tel. 916-653-3595
http://www.ss.ca.gov/business/notary/notary.htm.
Fee: $20.00
Designated authority: Secretary of State; any Assistant Secretary of State; any Deputy Secretary of State.

Colorado

Office of the Secretary of State
1560 Broadway, Suite 200
Denver, CO 80202
303-894-2200
TDD: 303-869-4867
tel. 916-653-3595
http://www.soso.state.co.us/pubs/info_center/2001fees.htm
Fee: By Mail $2.00  While you wait: $17.00
Designated authority: Secretary of State; Deputy Secretary of State.
 

Connecticut

Office of the Secretary of State
Authentication Unit,
30 Trinity St.
Hartford, CT 06106
tel. 860-509-6135
http://www.sots.state.ct.us/recordslegislativeservices/authen.html#orders
Fee: $20.00
Designated authority: Secretary of State; Deputy Secretary of State.

Delaware

Office of the Secretary of State
Notary Division
401 Federal St., Suite 3
Dover, DE 19901
tel. 302-302/739-4111
http://www.state.de.us/sos/sos.htm
Fee: $10.00
Designated authority: Secretary of State; Acting Secretary of State.

District of Columbia

Office of the Secretary, D.C.
Notary Commissions & Authentications Section
441 4th St.N.W. (One Judiciary Square)
Washington, D.C.
tel. 202-727-3117
http://os.dc.gov/info/notary/notary.shtm#document
Fee: $10.00
Designated authority: Executive Secretary; Assistant Executive Secretary; Mayor's Special Assistant and Assistant to the Executive Secretary; Secretary of the District of Columbia.

Florida

Department of State
Office of International Affairs,
Notary Certification/Apostille Section
The Capitol Building
Suite 1902
Tallahassee, FL 32399-0250
tel. 804-488-7521
http://notaries.dos.state.fl.us/notproc7.htm
Fee: $10.00
Designated authority: Secretary of State

Georgia

Georgia Superior Court Clerks' Cooperative Authority
Notary Division
1875 Century Boulevard, Suite 100
Atlanta, GA 30345
tel. 404-327-6023
http://www2.gsccca.org/projects/apost.html

or

Office of the Secretary of State
Administrative Procedures Unit
2 Martin Luther King Jr. Drive
Suite 820-West Tower
Atlanta, Georgia 30334
tel. 404-656-2885
http://www.sos.state.gag.us/administration/notary.htm
Fee: $3.00
Designated authority: Secretary of State; Georgia Superior Court Clerks' Cooperative Authority.
 

Hawaii

Office of the Lieutenant Governor
State Capitol, 5th Floor,
Honolulu, Hawaii 96813
tel. 808-586-0255
http://www.state.hi.us/ltgov/page8.html
Fee: $1.00
Designated authority: Lieutenant Governor of the State of Hawaii.

Idaho

Office of the Secretary of State
Notary Department
Box 83720
Boise, ID 83720
tel. 208-332-2810
http://www.idsos.state.id.us/notary/apostill.htm
Fee: $10.00
Designated authority: Secretary of State; Chief Deputy Secretary of State; Deputy Secretary of State; Notary Public Clerk.

Illinois

Office of the Secretary of State
Index Department, Notaries Public Division
111 E. Monroe St.
Springfield, IL 62756
tel. 217-782-7017
http://www.sos.state.il.us/departments/index/division.html
Fee: $2.00
Designated authority: Secretary of State; Assistant Secretary of State; Deputy Secretary of State.

Indiana

Office of the Secretary of State
Statehouse
Suite 201
Indianapolis, IN 46204
tel. 317-232-6532
http://www.in.gov/sos/notary/seal.html
Fee: no charge
Designated authority: Secretary of State; Deputy Secretary of State.

Iowa

Office of the Secretary of State
Lucas Building
First Floor, Public Service
Des Moines, IA 50319
tel. 515-281-5204
http://www.sos.state.ia.us
Fee: $5.00
Designated authority: Secretary of State; Deputy Secretary of State.

Kansas

Office of the Secretary of State
State Capitol
Second Floor
Topeka, KS 66612
tel. 913-296-2744
http://www.kssos.org
Fee: $5.00
Designated authority: Secretary of State; Assistant Secretary of State; any Deputy Assistant Secretary of State.

Kentucky

Office of the Secretary of State
Capitol Building
P.O. Box 718
Frankfort, KY 40602-0178
tel. 502-564-7330
http://www.kysos.com
Fee: $5.00
Designated authority: Secretary of State; Assistant Secretary of State.

Louisiana

Office of the Secretary of State
P.O. Box 94125
Baton Rouge, LA 70804-9125
tel. 504-342-4981
http://www.sec.state.la.us/comm/comm/comm-index.htm
Fee: $5.00
Designated authority: Secretary of State.

Maine

Office of the Secretary of State
Bureau of Corporations
Elections and Commissions
101 State House Station
Augusta, ME 04333-0101
tel. 207-624-7650
http://www.state.me.us/sos/cec/rcn/notary/authapos.htm
Fee: $10.00
Designated authority: Secretary of State; Deputy Secretary of State.

Maryland

Office of the Secretary of State
Statehouse
Annapolis, MD 21401
tel. 410-974-5520
http://www.state.me.us/sos/cec/rcn/notary/authapos.htm
Fee: $10.00
Designated authority: Secretary of State; Deputy Secretary of State.

Massachusetts

Secretary of the Commonwealth
Public Records Division
Commisions Section
McCormack Building, Room 1719
One Ashburton Place
Boston MA 02108
Tel. 617-727-2832
http://www.state.ma.us/sec/pre/precom/comidx.htm
Fee: $3.00
Designated authority: Secretary of State; Deputy Secretary of State.

Michigan

Department of State
Office of the Great Seal
7064 Crowner Boulevard
Lansing, MI 48918
tel. 517-373-2531
http://www.michigan.gov/sos/1,1607,7-127-1638_8734---,00.html
Fee: $1.00
Designated authority: Secretary of State; Deputy Secretary of State.

Minnesota

Secretary of State's Office
180 State Office Bldg.
St. Paul, MN 55155
651-296-2803
tel. 651-296-2803
http://www.sos.state.mn.us/uccd/authinfo.html
Fee: $5.00
Designated authority: Secretary of State; Deputy Secretary of State.

Mississippi

Office of the Secretary of State
P.O. Box 136
Jackson, MS 39207-0136
tel. 601-359-1615
http://www.sos.state.ms.us/busserv/notaries/notaries.html
Fee: $5.00
Designated authority: Secretary of State; any Assistant Secretary of State.

Missouri

Office of the Secretary of State
Commission Division
600 West Mai, Room 367
Jefferson City, MO 65102
tel. 573-751-2783
http://www.sos.state.mo.us/business/commissions/certify.asp
Fee: $10.00
Designated authority: Secretary of State; Deputy Secretary of State.

Montana

Office of the Secretary of State
Room 225
Box 202801
State Capitol
Helena, MT 59602
tel. 406-444-5379
http://www.sos.state.mt.us/css/index.asp
Fee: $2.00
Designated authority: Secretary of State; Chief Deputy Secretary of State; Government Affairs Bureau Chief.

Nebraska

Office of the Secretary of State
Notary Division
Box 95104
State Capitol
Lincoln, NE 68509
tel. 402-471-2558
http://www.sos.state.ne.us/Notary/notauth.htm
Fee: $10.00
Designated authority: Secretary of State; Deputy Secretary of State.

Nevada

Phone No.: (775) 687-5115
Notary Division
101 N. Carson St., No. 3
Carson City, NV  89710

Fee: $20 per document

Secretary of State Phone: 775-684-5708

New Hampshire

Phone No.: (603) 271-3242
Notary Division
State House; Room 204
Concord, NH 03301
Information No. (603) 271-3246

New Jersey

Phone No.: (609) 984-1900
If sent through Post Office:
State of New Jersey
Division of Revenue
P.O. Box 452
Trenton, New Jersey 08625-0452
attn: Notary Section

If sent by courier service (Fed Ex. etc)
State of New Jersey
Business Services Bureau
225 West State Street  3rd floor
Trenton, New Jersey  08608

New Mexico

Phone No.: (505) 827-3605
Notary Division
State Capitol Building­ Room 420
Santa Fe, New Mexico 87503
Secretary of State (505) 827-3601

New York

See below for an expedited procedures for birth certificates

Dept. of State
Miscellaneous Documents
41 State Street, 2nd floor
Albany, NY 12231

$10.00 per document; walk-in allowed
Certification Unit
123 Williams Street, 19th floor
NY, NY 10038

Fee: $10.00 per document; walk-in allowed

212-417-5684

North Carolina

Phone No.: (919) 733-4161
Notary Division
300 N. Salisbury Street
Raleigh, NC 27603-5909

North Dakota

Phone No.: (701) 224-2900
Notary Division
600 E. Boulevard
Bismarck, North Dakota 58505-0500

Oregon

Phone No.: (503) 986-2200
Secretary of State
255 Capitol Street NE Suite 151
Salem, Oregon 97310

Ohio

Phone No.: (614) 466-2655
Elections Division
180 E. Broad Street
Columbus, OH 43215
Fee: $5.00 per document
Fax (614) 466-2892

Oklahoma

Phone No.: (405) 521-3911
Certification
2300 N. Lincoln Blvd
St. Capitol, Rm. 101
Oklahoma City, OK 73105
Fee: $20.00/document; county cert. required first

Pennsylvania

Phone No.: (717) 787-7630
Sec. of Commonwealth
N. Office Building
Harrisburg, PA 17120

Rhode Island

Phone No.: (401) 277-2340
Notary Division
State House/Room 218
Providence, RI 02903
Fax (401) 277-1356
Secretary of State (401) 277-1356

South Carolina

Phone No.: (803) 734-2155
Secretary of State
P.O. Box 11350
Columbia, SC 29211
Fax (803) 734-2164

South Dakota

Phone No.: (605) 773-3537
Secretary of State
500 E. Capitol!
Suite 204
Pierre, SD 57501-5077
Fax (605) 773-6580

Utah

Phone No.: (801) 538-1040
Lt. Gov. Office
203. State Capitol Bldg.
Salt Lake City, UT 84114

Fee: Apostille copy $5.00

Tennessee

Phone No.: (615) 741-3699
Secretary of State
312 Eighth Ave. North, 6th floor
Nashville, Tennessee 37243

Vermont

Phone No.: (802) 828-2363
Secretary of State
26 Terrace Street
Montpelier, VT 05609-1101
Fax (802) 828-2496

Virginia

Phone No.:804-786-2441
Secretary of the Commonwealth
Attn: Lois Hurst or Helen Payne
Office Address
1111 E. Broad Street 4th Floor Richmond
 VA 23219 ailing Address

PO Box 2454; Richmond, VA 23218

Fee: $10/doc, Check to "Secretary of the Commonwealth"

Washington

Phone No.: 753-7121
Secretary of State
P.O. Box 40220
Olympia, WA 98504-0220
Fee: $15 per document

Washington, D.C.

Phone No.: (202) 647-5002
U.S. Dept of State
Authentication Office
2400 M. Street, NW
Washington, D.C. 20520

Fee: $4.00, 5-day service, Room 101, cover ltr

West Virginia

Phone No.: (304) 558-6000
Missy
1900 Kanawha Blvd E.
Bldg. 1, Ste 157K
Charleston, WV 25305

Wisconsin

Phone No.: (608) 266-5503
Secretary of State
Certification Desk
P.O. Box 7848
Madison, WI 53707-7848

Wyoming

Phone No.: (307) 777-7378
Notary Division
State Capitol
Cheyenne, WY 82002-0020